Admissions without
spreadsheets.
A system where families register, pay and confirm from their phones, while the school sees everything on a dashboard that updates itself. In production, working with real families.
We will show you how it could work at your school, with no commitment
The information existed. In four different places.
A family fills out a Google Form. Someone downloads it as an Excel file and copies it into another sheet. On the day of the meeting, that sheet is printed and attendance is marked with a pen.
The family pays by bank transfer and sends the receipt on WhatsApp. Someone looks at it on their phone, says “done”, and notes it in a notebook. They hand over a printed form, but nobody records which numbered form the family received or who handed it over.
The next day, nobody knows for sure how many forms were sold, which payments are verified, who attended, or who needs a call.
The real cost is that the school cannot answer basic questions about its own operation.
Four pieces that work as one.
The purchase page
Families open it on their phones, enter their details in three steps, pay with Nequi, Daviplata or Bre-B, and upload a receipt photo — compressed in the browser, because schoolyard reception cannot handle 8 megabytes. If their area has no school bus route, the system prevents payment: nobody pays for a service they cannot use.
The dashboard
Pending and verified payments, and forms handed over, updating automatically every ten seconds. Staff view the receipt, verify with one click, and record which numbered form was handed over and by whom. That traceability did not exist anywhere before.
The ID reader
The school had a barcode scanner sitting in a drawer. We connected it: it reads the back of an ID card, extracts the document number and marks attendance. Green if the family is registered. If it does not recognize the ID, it learns it for next time.
The emails
Branded for the school and tailored to each family’s stage. The attendance confirmation button writes directly to the database, schedules the family, and shows it instantly on the dashboard.
The parent’s ID is their key.
The scanner sends all the barcode text — names, surnames and internal codes — and the system extracts the document number. A green card if the family is registered. Otherwise, a name search links that ID to the parent: the system learns.
No exporting. No importing.
No copying and pasting.
One click by a parent writes directly to the school’s database. The entire cycle runs without anyone moving a file.
The family fills out the online form
Automatically scheduled for the next information session
Receives a school-branded email
Confirms with one click
The dashboard shows it instantly
↺ and the cycle starts again — automatically
It launched on the day of a real event. There was no pilot.
Operating at a bilingual school in Bogotá, with real families. These are system performance metrics:
Manual intervention: none. The entire cycle runs without anyone exporting or importing anything.
For those evaluating the technical side.
Payment receipts contain families’ financial data: they are deleted as soon as staff verify the payment
The school’s own database, with automatic backups and migrations
A password-protected dashboard; every sensitive operation is validated on the server
Duplicate family detection: purchases link to the existing record
School-editable content (dates, news, gallery) in Spanish and English
Emails from a verified custom domain, with delivery and bounce tracking
Import existing databases with duplicate detection
A bilingual public website included, checked on mobile, tablet and desktop
Schools currently running on forms and spreadsheets.
A good fit if your school:
Is private and manages its own admissions process
Has between 200 and 2,000 students
Accepts Nequi, Daviplata or bank transfer payments
Currently works across Google Forms, Excel and WhatsApp
The system learns your process. We adapt it to your school’s stages, payment methods and events.
Your admissions process,
in one place.
We will show you how it could work at your school, with no commitment.